Conference V2 Quick Checkout Guide – Pass Setup & Coverage

Why this guide?

This guide walks you through the required steps to complete the Conference V2 Checkout and prepare your event for EventCAT’s real-time AI translation and captions.

Completing checkout means assigning passes to your scheduled sessions. All sessions must be covered with valid passes (100% pass coverage) before you can rehearse or go live.

Step 1: Understand the Checkout Page

The Checkout page is where you manage pass assignments for your conference.

Here you will:

• Assign passes to scheduled sessions

• Ensure 100% pass coverage across the conference

• Choose between automatic and manual pass assignment

• Track pass usage from the top-right corner, including:
  

  • Total passes available in your account

  • Passes applied to this conference

  • Additional passes required for full coverage
    

Without full coverage, EventCAT’s real-time AI translation will not be available.

Step 2: Assign Passes Using Auto Assign

Auto Assign Passes is the fastest way to cover all scheduled sessions.

1. Click Auto Assign Passes

     2. Select the pass you want to bulk assign to all sessions

      3. The system automatically populates the calendar with the selected pass

      4. EventCAT calculates how many passes are available in your account

• Additional passes needed to cover the entire conference (beyond your current account balance) will appear as Purchase required
  

• A checkout button with the total price will be displayed

  5. Before checking out, review, remove, or change any assigned pass by clicking directly on it in the calendar

Step 3: Assign Passes Manually (Optional)

Manual pass assignment gives you full control over where passes are applied.

1. Hover over to the scheduled session and click to open a pass selection modal

2. Click the desired pass to continue assigning the pass

3. Repeat until all sessions are covered
   

If there are not enough passes in your account, the system automatically calculates how many additional passes are required and prompts you to check out.

For efficiency, we recommend auto-assigning passes first and then making small manual adjustments if needed.

Step 4: Confirm 100% Pass Coverage

Once all sessions are covered:

• The coverage indicator shows 100%

• The Proceed to Rehearse & Go Live button becomes available
  

You can now move forward with session rehearsal and live events using EventCAT AI.

Important notes

• 100% pass coverage is required to use EventCAT’s real-time AI features

• You cannot rehearse or go live unless all sessions are covered

• Pass availability and required purchases are calculated automatically

• Any schedule changes may require reassigning passes
  

If this guide does not resolve the issue, users can reach out for further assistance:

Go to EventCAT Help Desk

Need more help? contact@eventcat.com